QuoteBidBill

Privacy Policy

Last updated: March 27, 2026

1. Introduction

Kos Holdings LLC ("we", "us", "our") operates QuoteBidBill. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

2. Information We Collect

Information You Provide

  • Account information: name, email address, password, company name, phone number, and business address
  • Client information: names, emails, phone numbers, and addresses of your clients that you add to the Service
  • Proposal and invoice content: descriptions, pricing, terms, images, and other content you include in documents
  • Electronic signatures: signature images and signer information captured during proposal acceptance
  • Payment information: processed by Stripe; we do not directly store credit card numbers

Information Collected Automatically

  • Usage data: pages visited, features used, and actions taken within the Service
  • Device information: browser type, operating system, and IP address
  • Cookies: session cookies for authentication and essential Service functionality

3. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve the Service
  • Process transactions and send related communications
  • Send proposals and invoices to your clients on your behalf
  • Send notification emails about proposal and payment activity
  • Authenticate your identity and secure your account
  • Comply with legal obligations

4. How We Share Your Information

We share your information only in these circumstances:

  • With your clients: When you send proposals or invoices, your business information is shared with the recipient
  • Payment processors: Stripe processes payments and receives necessary transaction data
  • Email delivery: Resend delivers transactional emails on our behalf
  • Cloud infrastructure: Vercel hosts the Service; Neon hosts the database
  • Legal requirements: When required by law or to protect our rights

We do not sell your personal information to third parties.

5. Data Storage and Security

Your data is stored on servers in the United States. We implement industry-standard security measures including encryption in transit (TLS), secure authentication, and access controls. However, no method of transmission or storage is 100% secure.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. Upon account deletion, we will remove your personal data within 30 days, except where retention is required by law.

7. Your Rights

Depending on your location, you may have the right to:

  • Access and receive a copy of your personal data
  • Correct inaccurate information
  • Request deletion of your personal data
  • Object to or restrict processing
  • Data portability

To exercise these rights, contact us at [email protected].

8. Third-Party Services

The Service integrates with third-party services that have their own privacy policies:

9. Children's Privacy

The Service is not intended for users under 18 years of age. We do not knowingly collect information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of material changes by posting the updated policy with a revised date.

11. Contact Us

For questions about this Privacy Policy, contact us at [email protected].

Kos Holdings LLC
Salem, Oregon